Overview
What is Trux Pay?
Trux Pay is a suite of features that enable Trux Materials customers to maintain a comprehensive financial data profile of completed work, including additional charges and adjustments as needed. This transactional data is then used to facilitate payments to haulers and provide accounts receivable information for use in invoicing customers.
What is a Transaction?
When a dispatch assignment is completed and processed, events create and update transactions. This transactional data is then used to facilitate payments to haulers and provide accounts receivable information for invoicing your customers.
Trux Pay Billing Cycle
The Trux Pay work week is Sunday through Saturday. All assignments with a completed date during this time period are considered part of the work week and will be paid the following week. If a load doesn’t close due to a dispute, related adjustments on that load and other loads on that dispatch assignment will not close until the dispute is resolved.
Pre-Close Review Period
Work (assignments/loads) performed during the Work Week can be modified or disputed until the following Monday at close of business. Adjustments created up until Tuesday at close of business can be deleted or added for the work week.
Hauler Payments
Haulers will be paid on Fridays for work completed during the prior work week. Work paid via Oracle EDI and tickets dated prior to 2/2/25 that are credited/rebilled using AFPA will be paid the following Tuesday (same flow as pre Trux Pay).
Post-Close Adjustment Period
Once work has closed, any changes that need to be made can be made through a post-close adjustment.
Roles and Permissions
Trux Pay introduces a new Customer Admin role. This role has access to manage your organization’s Trux Pay configuration, including the application of adjustments, dispute resolution, etc. The following table describes Trux Pay permissions for this new role as compared to the existing Dispatcher role.
Where Does the Data Go?
How does all the data created in Trux Pay eventually get out of Trux and into external systems for hauler payment and customer invoicing?
Hauler Accounts Payable
Every Wednesday, the platform generates a Deliver Billing Weekly Transaction Report (DWBTR) file. The report looks backward from the previous billing week of Sunday thru Saturday and collects all closed/completed/cancelled work items and related adjustments. This summary is exported for Trux’s Finance team to generate remittance statements for 3rd party haulers paid through Trux. Additionally the file is sent to Vulcan to submit payment to Trux for hauler payments and to continue processing LOO payments directly as it is done today.
Customer Accounts Receivable
An Accounts Receivable Transaction Report (ARTR) file is generated daily with all the daily transactions that have an AR side with yesterday’s charges. This is sent via secure FTP for Vulcan to import and invoice their customers.
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